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Winter Maintenance Checklist for Property Managers

Discover the essential things to consider to manage your units this season. Including recommendations for software that can save you time on maintenance.

Most property managers have a huge list of maintenance tasks to manage every day. But the colder seasons can cause a special kind of stress if you don’t feel fully prepared. 

This blog post delves into the essential winter maintenance checklist. From safeguarding against icy walkways to ensuring heating systems run efficiently, we'll cover every aspect to help you and your maintenance staff confidently navigate the winter season. 

Exterior Property Maintenance

Exterior Property Maintenance Checklist for Winter:

  • Inspect and clean the gutters:

Remove leaves and debris to prevent clogs leading to ice dams and water damage.

  • Trim trees and branches:

Prune overhanging branches to prevent them from breaking under the weight of snow and ice, potentially causing damage to the property.

  • Check and repair the roof:

Inspect the roof for any damage, loose or missing shingles, and make necessary repairs to prevent leaks during winter storms.

  • Seal windows and doors:

Check for drafts and seal any gaps with weatherstripping to improve insulation and reduce heating costs.

  • Service HVAC Systems:

Schedule a maintenance check for heating systems to ensure they work efficiently throughout the winter.

  • Optimize Irrigation Systems:

Shut off and drain outdoor irrigation systems to prevent pipes from freezing and bursting.

  • Store outdoor furniture:

Secure and store outdoor furniture to prevent damage from snow, ice, and winter winds.

  • Check exterior lighting:

Replace any burned-out bulbs and ensure that exterior lighting is functioning properly for safety and security.

  • Inspect walkways and driveways.

Repair any cracks in sidewalks and driveways to prevent tripping hazards, and consider applying ice melt or sand for traction.

  • Snow Removal Plan:

Have a clear plan for snow removal, including hiring a reliable service or ensuring that necessary equipment is available.

  • Inspect the siding and exterior walls:

Check for any damage to the siding or exterior walls and make repairs to maintain the integrity of the building envelope.

  • Test emergency generators:

If applicable, test emergency generators to ensure they are in proper working condition in case of power outages.

  • Inspect outdoor water sources.

Turn off and drain outdoor water faucets to prevent freezing and pipes bursting.

  • Winter Landscaping:

Consider winter landscaping, such as adding salt-resistant plants, to maintain an attractive exterior appearance.

Interior property maintenance

Interior Property Maintenance Checklist for Winter:

  • Heating System Inspection:

Schedule a professional inspection of the heating system to ensure it is in optimal condition for the winter months.

  • Change HVAC filters:

Replace or clean HVAC filters to improve air quality and maintain the heating system's efficiency.

  • Seal windows and doors:

Check for drafts and seal any gaps with weatherstripping to enhance insulation and conserve energy.

  • Inspect Insulation:

Ensure adequate insulation in walls, ceilings, and attics to prevent heat loss and decrease energy costs.

  • Test smoke and carbon monoxide detectors:

Replace batteries and test smoke and carbon monoxide detectors to guarantee they are in working order.

  • Optimize plumbing:

Insulate exposed pipes to prevent freezing and fix any leaks promptly to avoid water damage.

  • Check for Drafts:

Inspect doors and windows for drafts; repair or replace weatherstripping and door sweeps as needed.

  • Inspect and clean dryer vents.

Remove lint buildup from dryer vents to prevent fire hazards and ensure proper appliance functioning.

  • Check electrical systems:

Inspect wiring and outlets for any issues. Repair or replace faulty components to prevent electrical hazards.

  • Test emergency backup systems:

If applicable, test backup generators and emergency lighting systems to ensure they are ready during power outages.

  • Check the thermostat settings:

Verify that thermostats are programmed for energy efficiency and set at comfortable temperatures.

  • Emergency preparedness:

Ensure tenants are aware of emergency procedures, such as shutting off water valves in case of leaks or reporting maintenance issues promptly.

  • Fire safety:

Remind residents about the dangers of candles and holiday decorations. You can send them a quick text inside the Fortress dashboard. 

Streamline maintenance tasks with Fortress. You can make maintenance orders, carry out payments, and track updates all in our intuitive dashboard.  Schedule a demo to find out more.


Empowering people with streamlined and intuitive systems providing automation, centralization and extreme usability, creating a better quality of life and higher levels of success for everyone - operators, owners, residents and investors.

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